Music Lockers and Instrument Rentals

Lockers are available on a first-come, first-served basis starting in September each year. Students can inquire about locker availability during winter and spring quarters by visiting the Music Office.

Instrumental rentals are only available to students enrolled in private WWU lessons, ensembles, or Music Education concentration pedagogy labs.

Read the full policies and procedures below for more information!

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Music Lockers

Quick Reference

Please note, students are responsible for reviewing the full policies and procedures below.

  • New locker requests open on September 5th each year.
  • Renewal requests open on May 12, 2025, and the deadline for 2025-26 AY renewals is May 31, 2025, at 11:59 pm.
  • Lockers must be emptied by noon on the Friday of finals week, if not renewed. The remaining items will be held in the Music Office until the last day of June, then sent to the Viking Union Lost and Found.
  • Personal locks are prohibited.

Locks and Combinations

Music Department locks are provided at no cost. Personal locks are not allowed.

Locker assignments and combinations will be sent by email only. Locker combinations should not be shared with any other students or faculty members. If a locker combination is shared, the assigned student will be billed for the cost of replacing the lock and may be required to clean out their locker. 

Requests and Assignments

Students will be assigned a locker based on the size of the instrument and other needs. Locker assignments and combinations will be sent by email only.

How to request

Music locker requests open on September 5 each academic year. New and returning students who did not renew a locker the previous year must submit a new locker request form. If you renewed your locker, you do not need to submit a new form.

Lockers are assigned on a first-come, first-served basis, but we may assign them based on department needs. If lockers are full or unavailable, you'll be placed on a waitlist for the academic year. Students can inquire about locker availability during winter and spring quarters by visiting the Music Office or emailing music@wwu.edu.

Submit the Music Locker Request Form

Sizes

Instrument and Locker Size

  • Small Lockers: Flute, clarinet (including bass clarinet), saxophone (soprano, alto, tenor), oboe and English horn, bassoon, trumpet, trombone, violin, viola, voice, piano, and percussion.
  • Medium lockers: Cello, French horn, baritone saxophone, guitar, and euphonium.
  • Large lockers: Double bass and tuba only.
  • Percussionists: Lockers are reserved for percussionists. Please request a locker through the request form.

Renewals and Cleanout

Renewal 

Renewals are available to students who currently have an assigned music department locker and would like to have a locker for either the summer quarter or next year. Students can renew their locker each year starting May 12 through the Music Locker Renewal Form. The form for spring 2025 closes at 11:59 pm on May 31. 

Cleanout Deadline

  • Lockers that are not renewed must be cleaned out by 12:00 pm on the Friday of finals week, and locks and/or keys must be returned to the music office once they are emptied.
  • Missed the cleanout deadline? Any remaining belongings will be stored in the Music Office until June 30. After this date, items will be turned into the Viking Union Lost and Found. 

Questions? Email Rax Organa, Music Office Coordinator

 

Instrumental Rentals

Eligibility

Rentals are restricted to students in enrolled in WWU private "applied" lessons, ensembles, or Music Education pedagogy labs. Proof of enrollment may be requested. Please note that submitting a request form does not guarantee a rental for applied lessons and ensembles.

Procedures

  1. Enrollment in applied lessons or an ensemble is required. Some instrument rentals may require instructor or director permission; an Instrument Librarian will notify you if this is the case.
  2. Music Education students in pedagogy labs must enroll in the course before requesting an instrument.
  3. Submit the Instrument and Equipment Request Form. Allow up to three full business days for a response.
  4. Watch your email for a response from the Instrument Library and complete action items as necessary.

Rental Fees 2025-26

Students will be prompted to pay a fee after the instrument library verifies availability of an instrument. Do not pay a fee until prompted by the instrument library.

  • Wind & String Pedagogy: $53.66 per quarter, per instrument
  • Wind Instrument, One Quarter: $53.66
  • Wind Instrument, Partial Quarter: $26.83
  • String Instrument, One Quarter: $60.36
  • String Instrument, Partial Quarter: $30.18

(One quarter = 10 to 11 weeks; Partial quarter = 1 to 9 weeks)

Rental Agreement Terms

--> I understand that I am responsible for the return of the instrument/equipment at the end of the rental period stated on my confirmation email and in the same condition as originally released. 
--> I understand that I will bear the entire risk of loss or damage to the instrument/equipment from any and every cause whatsoever while on loan to me, except for normal wear and tear, and will be financially obligated for payment of repair or replacement to the University's Music Department, as determined by the University's Music Department. The Music Department reserves the right to use repair services of their choice.

Other Rental Options

We encourage students who are not eligible or unable to rent an instrument from WWU Music to look into rentals in the Bellingham area. Past students have had success renting from Bellingham Wind Works, Bellingham Music, Quist Violins, and many others.