Music Faculty Resources

Honorariums are paid to pre-approved guests (non-employees only) when these conditions apply:

• Maximum of one masterclass or workshop or class presentation and/or one performance/recital
• AND the honorarium payment is $1,000 or less
• AND the department is not paying any travel costs

Honoraria Pre-Approval form - Route the form to Anne Melo at least two weeks prior to the event.

If the conditions for Honorarium do not apply, a contract must be created. If questions, contact Anne Melo.

A contract is necessary for non-employee guests when ANY of the following conditions apply:

• Fee of more than $1,000
• Department is paying for any travel costs
• More than one masterclass or workshop or class presentation and/or one performance/recital

Complete the Honoraria Pre-Approval form and route it to Anne Melo at least 6 weeks in advance.  If a contract is needed, Anne will contact you and/or the guest to request the additional information needed for requesting a contract. *Coming soon is a Contract Request Form

If questions, contact Anne Melo.

Email Anne Melo at least two weeks prior to the event and include the following information:

• Name of employee
• Date(s) of event(s)
• Amount of payment for the services
• If applicable, course number the guest will be presenting for
• Brief description of presentation/service

Email the following information to Rax Organa to secure a parking permit for your guest:

• Name of guest
• Email for guest
• Date(s) & time(s) permit is needed
• Rental car or personal vehicle? (Guests driving rental cars up from SeaTac may not have their vehicle until the day of their first event.  Have them provide their vehicle information as soon as they can.)
• License plate number
• State vehicle is licensed in
• Make & Model of vehicle

Please notify Rax Organa with as much advance notice as possible, preferably two weeks in advance for guests driving personal vehicles.

Rax will communicate parking instructions directly to the guests.

Check out keys in the Music office. 

Faculty/staff are given keys to all the rooms/areas they need regular access to.  Keys can be checked out on a short-term or long-term basis to faculty/staff. 

Students can be given keys to a faculty member’s office with the written permission of the faculty member on a short-term basis (the office holds their ID card until the key is returned).  

Classroom Assignments

Classrooms are assigned by the Department Chair and/or scheduling committee based on several factors including class size, space needs, available materials and technology, student schedules, and equity.  

Additional Reservations

To reserve classroom space for "arranged" rehearsals and studio class, sectionals, or make-up lessons outside of your faculty office, please follow the guidelines below.

• Overview: Reservations are made either via Mazevo or as write-in reservations on “room cards.”
• Posted Schedules: “Room cards” are printed out schedules posted outside each room by 12:00 PM each Monday. The room cards show the room schedule Monday-Sunday.
• Recurring or One Week in Advance: Request in Mazevo. Requests made less than 7 days in advance will not appear on the room card for the following week and may require the faculty member to write-in their reservation on the appropriate room card.
• Write-In Reservations: Faculty should write their reservations on the room card when the request is made within the same week.

Teaching studios are arranged each academic year and may change quarterly for some NTT faculty. Please refer questions to the Department Chair, Tim Fitzpatrick.

Mazevo is used for single or repeating room reservation requests outside of rooms scheduled for classes. Banner is the parent system that houses all WWU course data, including class locations. Banner then populates the information you see in Classfinder and Mazevo. Course detail changes such as meeting time and meeting room must be made in Banner. 

Regularly scheduled studio and masterclasses are loaded into Banner/Classfinder. This guarantees that information for these courses is available to students in Web4U.  

Faculty who schedule their studio or masterclasses based on student availability should not schedule through Banner/Classfinder. These faculty are responsible for requesting their teaching rooms through Mazevo at the beginning of the academic year or quarter.  

All course details changes must be made through the Program Coordinator or by a CFPA administrator to ensure student and room schedules are up to date. These changes include room assignments, meeting time, faculty name, seat limit/capacity. 

Any curriculum changes and new proposals should be submitted to the Music Department Curriculum Committee. Talk to the Curriculum Committee Chair for guidance. These changes include, but are not limited to course title, course description, credits, pre-requisites or co-requisites, modality change, or adding/removing class from a degree program.