Music Faculty Resources

Music Office Hours

Monday through Friday, 8:00 am to 5:00 pm, when classes are in session.

Open hours during the intersessions may vary and will be stated on a sign posted on the office door.

Music Office Information

Department Chair: Tim Fitzpatrick, PA-271

Department Manager: Anne Melo, PA-271

Music Office Coordinator: Rax Organa, PA-273

Undergraduate Advisor: Catherine Brown, PA-263

Piano Technician: Michelle Stranges, PA-061

Music Office Phone Number: 360-650-3130

Music Office Email: 

Music Department Keys

Access to keys is controlled by the Music Office.

Keys may be checked out for appropriate short-term or longer-term use to current students/faculty/staff at the Music Office.

Faculty and staff are provided with keys to the rooms and areas they will need regular access to upon hire.

Current students can be assigned keys to a faculty member's office on a short-term basis with written permission from the faculty member. The Office will hold the student's WWU ID card until the key is returned.

Guest Artists and Presenters

Paying Guest Artists and Presenters

Honoraria may be paid to pre-approved guests (non-employees only) when these conditions apply:

  • Maximum of one masterclass or workshop or class presentation
  • AND the honorarium payment is $1,000 or less
  • AND the department is not paying any separate travel costs (lodging, mileage, meals, airfare, etc.)

Submit the Honoraria Pre-Approval form to Anne Melo, Department Manager, at least two weeks prior to the event.

Upon review of the honoraria payment request, the Department Manager may decide that a contract is more appropriate. At this point the form will be locked, and the contract process will be initiated instead.  You will be notified as to why the form was locked.

A contract is necessary for non-employee guests when ANY of the following conditions apply:

  • Fee of more than $1,000
  • Department is paying directly for any type of travel costs (lodging, mileage, meals, airfare, etc.)
  • More than one masterclass/workshop/class presentation and/or concert/recital

If these conditions are met, submit the Honoraria Pre-Approval form to Anne Melo at least 4 weeks in advance of the first event. The form will provide enough information for initiation of the contract process. At this point the form will be locked, and the contract process will be initiated instead. You will be notified as to why the form was locked. 

If questions, contact Anne Melo.

Email Anne Melo at least two weeks prior to the event and include the following information:

  • Name of employee
  • Date(s) of event(s)
  • Amount of payment for the services
  • If applicable, course number the guest will be presenting for
  • Brief description of presentation/service

Guest Parking

Email the following information to Rax Organa to secure a parking permit for your guest:

  • Name of guest
  • Email for guest
  • Date(s) & time(s) permit is needed
  • Rental car or personal vehicle? (Guests driving rental cars up from SeaTac may not have their vehicle until the day of their first event.  Have them provide their vehicle information as soon as they can.)
  • License plate number
  • State vehicle is licensed in
  • Make & Model of vehicle

Please notify Rax Organa with as much advance notice as possible, preferably two weeks in advance for guests driving personal vehicles.

Rax will communicate parking instructions directly to the guests.

PAC Building Information

PAC Building Hours

Please see the University Police Website for the PAC hours.

Physical Problems with the Building

Music Department spaces - Not Urgent: Email the Music Office Coordinator with a description of the problem and the room number or location information. This includes anything to do with the physical structure of the building such as burned-out light bulbs, leaks, broken locks, clogged drains, entry & exit locks, need for additional cleaning, attention to space, and anything related.

Performance spaces: Contact Fred Ramage.

  • For all urgent building concerns needing immediate attention on weekdays before 4:00 pm: Call Facilities Work Control 360-650-3420 first, then inform the Music Office of the problem 360-650-3130.
  • For all urgent building concerns needing immediate attention after-hours: Call University Police Dispatch 360-650-3555.

Employee Parking Information and Permits


Technology Help & Information

Music Faculty Website Profile

Faculty can update their own profile in the Department of Music Directory on the website!

  • Log in via the Log In link in the footer of the webpage using your WWU credentials to get edit access. Logging in takes you directly to your profile page.
  • Click the Edit tab within the page and make your desired updates.
  • Be sure to save your updates before logging out.
  • Contact Justene Merriman, CFPA Marketing, for assistance.

A faculty profile page can be created by the CFPA Marketing team upon request. New faculty profiles require a WWU email address.

Academic Technology & User Services (ATUS)

Concert Programs

Programs for Performances (not recitals)

  • Must be submitted at least 2 weeks prior to the performance date via email to
  • Must be submitted with all program information at the same time, including translations and program notes.
  • Please ensure piece/work names are properly formatted, and all composer information is included and spelled correctly.
  • Please ensure all accompanist, soloist, and ensemble member names are listed correctly at the time of submission.
  • Upcoming events can be included in programs either by including a list of upcoming events you would like listed or indicating you would like a general list of events. A general list will include the 4-6 Music Department events following your concert, regardless of performance area. If you want specific events listed, please provide that information.

Following Submission

  • A PDF proof of your program will be sent to you via email.
  • Please reply to this email with any changes you would like made.
  • Programmatic changes will only be accepted following the first proof.
  • Second and subsequent proofs will be for formatting and typographic changes only (typos, misalignments, improper formatting of names/titles, etc.).
  • If no changes are made to a proof, please reply to the email approving the program for printing.

Final drafts of programs must be sent to print 7 days prior to the performance date to guarantee Print and Copy Services can deliver them in time for the concert.

We are currently utilizing Microsoft Publisher to format and assemble programs. With this in mind, we ask that program information is submitted in a Microsoft Word Document without utilizing any tables for alignment.

Program design is somewhat flexible, and we will only include information you submit. If you have requests for specific formatting, please include this in your initial request so we can do our best to fulfill your needs efficiently.

All program information and change requests must be submitted via email to Hard copy program information or changes will not be accepted.

Programs will not be sent to print without approval from all faculty included in the submission email. If approval is not received by 7 days prior to the concert, delivery of programs cannot be guaranteed by the Music Office or Print and Copy Services.

Looking for more information?

If you have any questions, we're happy to find you an answer. Call the Music Department Office 360-650-3130, or view the directory of faculty and staff.