Current Music Students

This page contains information that will be useful for currently enrolled music students, including non-majors and minors in lessons and ensembles.

Prospective students are encouraged to explore our Degrees and Advising page.

 

Page Contents

 

PAC General Information

Hours of Operation

Building Hours

The Performing Arts Center is open 7 am - 11 pm on weekdays and weekends during the regular academic quarter. 

Please visit the University Police Webpage for intersession and holiday hours.

Music Office

The Music Office is open Monday-Friday from 8:00-5:00 pm during the academic year. Hours during intersession may be reduced. The Music Office is closed on federal holidays. 

Building Location

The Performing Arts Center (PA/PAC) is located on north campus across the PAC plaza from the Viking Union and Multicultural Center. See the campus maps website for more information. 

Using Practice Rooms

Practice rooms are available on LL1 and LL2 for all WWU students. Practice rooms are open during building hours. See the PAC hours section for hours. Priority is given to music majors, minors, and those enrolled in music classes on weekdays between 8:00 am- 5:00 pm.

  • Brass, Strings, Wind, Voice: Regular practice rooms are first-come, first-serve, reservations are no longer needed. 
  • Percussion: Percussion rooms are first come first serve until practice room sign-ups at the first masterclass.

Piano: Piano practice times are scheduled based on seniority/degree program, more details will be sent to students enrolled in piano lessons from the piano area. Pay the piano practice room fee after receiving instructions from the piano area and before checking out a key.

Reserving PAC Rooms

PAC classroom and performance spaces are open to music students and clubs for rehearsals and practice.

  • Reservations: Reservations are made either on the online Event Management System (EMS) or as write-in reservations on “room cards.”

  • Room Cards: “Room cards” are printed out schedules posted outside each room every week. These room cards show the room schedule Monday-Sunday and are posted by noon each Monday. Students and faculty should write their reservations on this sheet when the request is made within the same week.  After Monday, same week reservations entered in EMS will not be approved.

  • Online EMS Requests: Regular rehearsals should be requested through EMS. Requests should be submitted at least one week in advance as the approval process is manual. Please note, requests are not automatically approved, and confirmations and denials will be sent via email from Fred Ramage. Requests submitted after Friday at 4:00 pm may not be approved in time to make it onto the room card. 

See an example of a room card with an added reservation.

Download the Event Management System Instructions for music students.

The mainstage lobby, PAC lobby, and Concert Hall lobby are available to use on a case-by-case basis. These spaces are not used for long-term rehearsals. Questions should be referred to Fred Ramage's office. 

Instrumental Rentals and Lockers

Lockers

Lockers are available on a first-come, first-serve basis starting September 1, 2022, for the fall term. Winter and spring admits should inquire with the music office for locker availability.

Locker Requests

To request a locker, students should fill out the Music Locker Check-Out Form and review the policies and procedures. The form will be available beginning September 1 for the 22-23 academic year.

Locker Assignments

The music office will review requests and email the locker assignment with the combination to the student's WWU email. The music office will need a minimum of three full business days to respond to requests

Instrument Rental

Instruments can be rented for ensembles and pedagogy classes through the Instrument Library. Students should email or stop by the Instrument library to check for availability.

Pay your instrumental rental fee.

Returns

Pedagogy instruments need to be returned at the end of the quarter. Instruments rented for ensembles need to be returned by the end of the academic year or use unless told otherwise by the Instrument Library and/or Department Chair.

Intersession

The instrument library is not regularly active during intersessions and may not respond until closer to the start of the next term.

Music Advising

Music students can request an advising session with the Program Coordinator through the Music Advising Request Form.

Music education majors may also request an appointment with Dr. Patty Bourne via email at bournep@wwu.edu.

Students are encouraged to also utilize the Academic Advising Center when inquiring about general degree information such as upper-division requirements and GURs. 

Degree Tracking

Students should plan to use Degree Works to track their degree progress. This can be accessed through the link above, MyWestern, and Web4U.

Degree Works Details

  • Keyboard Proficiency Exam: The KPE will be manually marked complete once the administration has received notification from the keyboarding coordinator. Please contact Dr. Widrig if you have concerns about your KPE status. 

  • Concert Attendance and Junior Recital: For catalog years prior to 2021, these requirements will be manually marked completed during your degree evaluation prior to graduation.

  • Music Education "Undeclared": Music Education majors admitted to Woodring will have two degree sections on Degree Works and look "undeclared" upon logging in. To see your BMus degree progress, select the drop-down option under "Degree." 

Other Resources

Music Overrides

Music students can request overrides for music courses through the assigned instructor. 

An override is a restriction lifted in the registration system that allows students to register. Students are responsible for adding the course through Web4U after overrides have been entered. Overrides were previously called “override codes,” but students no longer receive a code to add into Web4U.

New Music Majors and Minors

New music students will receive overrides from the Program Coordinator after being accepted into the music program through an audition. 

Program of Study Guides

View and download the Music Program of Study Guides.

Program of Study guides are supplemental to Degree Works and the University Catalog. Students responsible for reviewing degree requirements outside of the provided program of study guides.

Core Sequence Tracks

The department of music currently offers two different tracks of the core sequence courses.

1. Track One: Regular three year sequence. The first track will span three years covering two years of music theory, aural skills, and keyboarding skills followed by a year of music history.

2. Track Two: Accelerated two year sequence. The second track spans just two years with the second year theory aural skills, and keyboarding classes taken alongside the music history sequence normally placed in year three.

Advising 

Students should be aware that the accelerated track does not guarantee they will graduate sooner. Students must still complete all general degree requirements and other major coursework.

Students may choose to take the accelerated two-year sequence of the core sequences after passing MUS 126. 

We strongly encourage students to consider their current course load and their understanding of first-year theory before taking the combined track. 

Music majors should review the department email from May 24, 2022, for a detailed description of the upcoming music theory and music history courses.

Graduation Application

Students will submit the Degree Application to Degree.Eval@wwu.edu after all degree evaluations have been completed.

 

Graduation Deadlines

Degree applications are typically due two quarters before the intended graduation deadline.

Students should plan ahead and request degree evaluations early.

Visit the Degree Application website to review the specific deadlines for their graduation year.

Degree Evaluation

Students must request a "degree evaluation" from each major and minor declared before applying to graduate.

Degree evaluations may also be required to complete financial aid or other appeals.

Music Evaluations

Evaluations for music majors and minors are requested through the Program Coordinator and completed through Degree Works. 

Students should request a degree evaluation a minimum of two weeks before any deadline.. 

Academic Polices

Applied Lessons

The Music Department offers lessons at the 200, 300, and 400-level for undergraduate students and the 500-level for graduate students.

Full vs. Half Lessons

Applied lessons are split into two sections: full lessons (previously called “one hour”) are approximately 50 minutes, and half lessons (previously called “half-hour”) are approximately 25-30 minutes. 

Co-Requisites

All students must additionally register for a major ensemble each quarter they are participating in lessons. The only exception to this rule is piano students who are non-majors/minors and music minors.

Applied Lesson Policies Cont.

  • 200-Level: Full lessons at the 200-level are set at two credits, half lessons are set at one credit.
  • 300-level: Full lessons are 1-4 variable credits. Students must enroll in three credits unless they exceed the 18 credit maximum for full-time tuition.
  • 400-level: Full lessons are 1-4 variable credits. Students must enroll in four credits unless they exceed the 18 credit maximum for full-time tuition. 

Performance majors must pass two different upper-division juries to access the 300 and 400-level of lessons. 

Composition, History & Literature, and Music Education majors must pass one upper-division jury to access the 300-level of lessons.

Please refer to your area policies for more details regarding jury scheduling and repertoire requirements.

Music Minors 

Applied lessons are not required for the degree program and will be offered on a studio available basis. Students may use applied lessons towards elective credits needed for the degree if offered a studio space.  

Music Majors 

Music majors are required to enroll in applied lessons each quarter according to their major requirements regardless of lessons completed before attending WWU. 

  • Bachelor of Arts: Enrollment every quarter until finishing minimum degree requirements. 

  • Bachelor of Music Performance and History & Literature: Enrollment every quarter until all degree requirements are fulfilled. A majority of students will enroll every quarter until graduation unless finishing another degree. 

  • Bachelor of Music BMus Composition: Enrollment every quarter until the last year of study. If a student is completing another BMus concentration, they must continue to enroll in applied lessons according to the other major requirements. 

  • Bachelor of Music BMus Education P-12: Enrollment every quarter until they enroll in student teaching, SEC 495. 

Private "applied" lessons are available to students on a space-available basis who have previous experience on an instrument or voice. Some studios may require an official audition to be considered. 

Ensemble Policies

Enrollment

All students must enroll in an ensemble to participate with the exception of Viking Band which is not offered as a course.

Major Ensemble

Music majors and students enrolled in applied lessons must enroll in a major ensemble. 

Majors ensembles include concert band, orchestra, choir, piano accompanying, and guitar ensemble. At this time, jazz ensembles do not apply major ensemble requirements. Piano and guitar students should refer to their major requirements for directives on when to enroll in piano accompanying and guitar ensemble.

Concert Attendance

Concert attendance is no longer a music major requirement but may continue to be a requirement in your courses or applied lessons. Please pay close attention to your course syllabi which will list any attendance requirements.

The policy for removing concert attendance as a major requirement does not supersede course requirements. Students must attend concerts if required through their course curriculum.

Music Scholarship Requirements

Returning Student Scholarships

All returning students in applied lessons and ensembles -- regardless of major-- are eligible to apply for a returning student scholarships.

Returning student scholarships are based on merit, progress, and growth during their time in a major ensemble and/or private instruction. 

22-23 Academic Year

To apply students will submit the Returning Music Student Scholarship Application. An audition is not required.

The deadline to apply is June 01, 2022, at 11:59 pm.

Eligibility

  • All students currently enrolled in: 
    • Applied lessons 
    • Music Ensembles 
  • Music Majors 
  • Music Minors 
  • Music - Student Teachers (22-23)

Incoming Scholarships

Scholarships are awarded to  incoming/new students through the completion of an Entrance & Scholarship Audition. Students are typically awarded one-year scholarships and then can apply again each following year.

Policies and Procedures

All students must submit a thank you letter and accept their scholarship through Web4U unless told otherwise.

Thank You Letter Submission

A separate thank you letter must be submitted for each fund contributing to an award. Thank-you letters for music department scholarships must be submitted as shared links only through the Music Thank You Letter Submission Form. Deadlines are included in the original award email from the Program Coordinator.

Resources

Current students should review the Music Scholarship Instructions Packet to see the new thank you letter guidelines from the WWU Foundation and steps to accept scholarships via Web4u.

 

Recital Policies and Procedures

Please refer all questions to the Program Coordinator, Lee Anne Frahn.

Checklist

Recital CheckList

The checklist below is not a detailed description of the recital requirements. Students are responsible for reviewing all details and requirements through the Music Recitals Policies and Procedures PDF and below.

  • Read the Music Recitals Policies and Procedures PDF
  • Graduate and Non-Degree/Studio recitals only: Pay recital fee online
  • Submit the recital request e-sign form 
  • Talk to your instructor about a hearing and schedule the room in EMS if needed.
  • Submit event bio, description, and headshot/theme photo to the CPFA once your event has been created after confirmation.

Two weeks before

  • Sumit the recital equipment and set up PDF 
  • Submit programs and translations via the Music Recitals SharePoint.
  • Complete recital hearing
  • Review final proof of my program and translations via email

Recital Syllabi

Access the Junior Performance Recital, MUS 399, syllabus. 

Access the Senior Performance Recital, MUS 499, syllabus.

Access the Senior Composition Recital, MUS 498, syllabus.

Recital Fees

Performance and Composition

Junior performance, senior performance, and senior composition recitals pay a course fee that is billed to student accounts after registration. 

Non-Degree and Graduate

Non-degree and graduate recitals must pay the $60.00 recital fee before scheduling and attach a receipt of payment with the recital e-sign form.

Pay the non-degree and graduate recital fee.

Dates and Deadlines

Recital dates are posted in the Music Recitals SharePoint

Fall 2022 recital dates have been posted. Winter 2023 recital dates will be posted at the end of October 2022.

Scheduling Deadlines:

  • Fall Quarter: October 15
  • Winter Quarter: December 1
  • Spring Quarter: March 1

Non-degree recitals are scheduled after the deadlines listed above and in the order received.

How to Schedule a Recital

Request a recital date through the Music Student Recital Request E-sign form after reviewing the Music Recital Policies and Procedures PDF.

Music Student Recital Request E-sign form

Music Recital Policies and Procedures PDF

Required Two Weeks Before Recital

Recital Hearing

Students must perform a recital hearing no later than two weeks before the scheduled event. After a recital date has been confirmed, students should immediately talk to their instructor, area coordinator, and collaborators about scheduling a hearing.Space for the recital hearing must be reserved through EMS if not held in a faculty office.Event Management System, EMS.


Programs and Translations

A draft of the recital program and translations must be submitted no later than two weeks before the scheduled event. Word Doc or Docx. files must be uploaded to the Music Recital SharePoint student file.  Patty Mahboodzadeh will email a final proof for approval. 

Student Recital Files

Recital Program Examples


Event Set-Up Instructions and Equipment

To make sure we can accommodate your recital needs, all students must submit the Recital Equipment and Set-Up PDF via email no later than two weeks before their on-campus scheduled event.

Recital Equipment and Set-Up PDF

 

 

Recital Publicity

The Music Department will promote all student recitals through the CFPA website and department Facebook.

Submitting Event Details

Students must submit event details to the CFPA. Once a recital is confirmed the CFPA will create an event page.

Once you see your event listed on the Music Concerts and Events page. Click the "Is this your event? Submit updates." link to submit a headshot and event bio/description. Students without a headshot may submit a photo that represents the recital theme. 

If you don't see your event on the website after two full weeks following confirmation, email cfpa.publicity@wwu.edu with your full event details, headshot/theme photo, and description. Performer bio and recital description examples (page 6).

Student Posters

Students are responsible for creating event posters if desired. This is not required.

Off-Campus Recitals

Students having off-campus recitals will pay the recital fee for marketing and programs. Please notify the Program Coordinator of the date, time, and location of your event for the marketing team and to add your event to our recital list. 

Collaborative Pianist Policies and Procedures

Staff accompaniment is eligible for the following activities:

  • Lessons
  • Rehearsals
  • Degree recital hearings
  • Masterclasses/Studio classes
  • Concerto competitions
  • Virginia Glover/Bellingham Music Club competitions

Accompaniment coverage will be determined as follows:

  • Accompaniment hours are limited and will be assigned at the discretion of the collaborative pianists.
  • Students must submit a completed Accompaniment Request Esign form no later than 4th Monday of the quarter.
  • Any changes of repertoire after the 4th Monday will be considered on a case-by-case basis. E-mail PDF copies of music to Rachel (Vocalists) and Rebecca (Instrumentalists)
  • Staff pianists will allot accompanying hours based on difficulty/amount of repertoire
  • Students may use their allotted hours for any of the activities listed above

  • Senior Recital: $300.00
  • Junior Recital: $175.00
  • Non-Degree & Graduate Recitals: Negotiable
  • Instrumental Area Studio Recitals & Liederabend: Negotiable with area coordinator
  • Jury: $20.00

If a staff pianist is only used for a portion of a recital, the above rates may be negotiable. Payments are due directly to the pianist. The pianist payment is in addition to the WWU recital fee.

These student recital rates are applicable if the student uses a staff pianist for their recital or jury. Non-staff pianists may be used and paid at their own professional rates, subject to approval by the student’s primary instructor. A current list of available pianists will be maintained on the WWU Music Department website.
 

Head Collaborative Pianist (Vocal): Rachel Roulet, PA 140, 443-797-7665, RCRoulet@me.com

Staff Collaborative Pianists (Instrumental):

Local Pianists

If not assigned an accompanist through the university, please refer to the list below to hire an accompanist according to your area of study policies.

Submitting a form does not guarantee a staff accompanist. Carefully read routing instructions below.

  1. Locate instrumental or vocal staff accompaniment eSign form (above)
  2. Fill out form completely and type in your name and date on signature line
  3. Attach PDFs of your piano accompaniment to the form. Your form will not be locked and confirmed without your music. 
    • This can be done through the attach button in the blue box at bottom of form. 
  4. Enter your applied instructors email (firstname.lastname@wwu.edu) in the blue box and hit submit. This will route the form to your instructor.
  5. Once the form has been completed by your instructor, the form will be submitted to the pianist and locked.